Authorized Users Only: UCR Building Hours Workflow Form
A workflow form is available for building coordinators and approved staff who manage hours for academic buildings housing University Classrooms (UCRs). This form can be used to submit both temporary and permanent changes to building hours. It provides a streamlined, centralized process that allows stakeholders to review, comment on, and approve proposed updates, ensuring students, staff, and faculty have access to accurate and up-to-date information.
Building Hours Workflow Form
For UI Building Coordinators to make permanent or temporary changes to building hours
About the Form
Important Details:
- Requests must be submitted with at least 48 hours (2 business days) notice to complete all reviews and form routing.
- The building coordinator should approve all requests for building access BEFORE submitting the update request.
- Security Engineering Services (SES) must approve the form before any access or building openings are completed.
The following information will be required on the request form:
- Requester’s name
- Building Coordinator’s name
- UCR building name
- Reason for request
- Unlock time for each day of the series
- Relock time for each day of the series
- Entrance number(s) to be adjusted (e.g., ENT #7 and #8)
Who can change building hours?
The building hours form is intended for UI building coordinators and approved staff managing hours of academic buildings where University Classrooms (UCRs) reside.
Non-UCR Buildings
For buildings that do not house University Classrooms (UCRs), an email request to Security Engineering Services (SES) Access Services can continue.
Key Dates
Any buildings that need to revise their operating building hours should submit requests by the following dates:
Fall Semester
July 15 - August 1
Spring Semester
December 15 - January 1
Summer Session
April 15 - May 1
Winter Session
December 1-12
Frequently Asked Questions: Building Hours Workflow Form
Are there standard hours required for buildings housing University Classrooms?
Yes, in partnership with Campus Safety, the Office of the Registrar, Facilities Management, and Security Engineering Services, Classroom Scheduling has implemented standard building hours for building with university classrooms (UCRs). Building hour standardization contributes to student safety, efficiency, and campus energy savings.
Please note, there will be no change in the after-hours access. Faculty, staff, and student may continue to access the buildings outside standard operational hours using their Iowa One Cards, provided their cards are already programmed for after-hours access. No changes or additional permissions are being coordinated in this access plan. Temporary adjustments can be made at any time during the semester by submitting the Building Hours Workflow Form.
Fall and Spring Semesters
There are two options to choose from for fall and spring semesters based on historical usage patterns and represent the standard times during which the facility will be open to the general public. Any request other than one of the two options will require justification.
Standard Fall and Spring Building Hours
Option 1:
Monday–Thursday, 7:00 a.m. – 8:30 p.m.
Friday, 7:00 a.m. – 6:30 p.m.
Option 2:
Monday–Thursday, 7:00 a.m. – 10:00 p.m.
Friday, 7:00 a.m. – 8:00 p.m.
Weekends:
You will have the option to select Saturday and Sunday hours separately.
Saturday open, 8:00 a.m. or 11:00 a.m.
Saturday close, 5:00 p.m. or 7:00 p.m.
Saturday, Locked*
Sunday open, 8:00 a.m. or 11:00 a.m.
Sunday close, 6:00 p.m. or 10:00 p.m.
Sunday, Locked*
*Unless pre-approved for special events
Summer Session
There are two options to choose from for standard summer hours based on historical usage patterns and represent the standard times during which the facility will be open to the general public. Any request other than one of the two options will require justification.
Standard Summer Building Hours
Option 1:
Monday–Friday, 7:00 a.m. – 6:00 p.m.
Saturday–Sunday, Locked*
Option 2:
Monday–Friday, 7:00 a.m. – 10:00 p.m.
Saturday–Sunday, Locked*
*Unless pre-approved for special events
Winter Session
There are two options to choose from for standard winter hours based on historical usage patterns and represent the standard times during which the facility will be open to the general public. Any request other than option one will require justification.
Standard Summer Building Hours
Option 1:
Monday–Friday, 7:00 a.m. – 6:00 p.m.
Saturday–Sunday, Locked*
Option 2:
Monday–Friday, 7:00 a.m. – Other**
Saturday–Sunday, Locked*
*Unless pre-approved for special events
**Choose end time. This options requires curricular justification
What is considered a "temporary" change to building hours?
Temporary changes are short term deviations from standard building hours. This could be a single or multi-date event or special holiday hours.
What is considered a "permanent" change to building hours?
Permanent changes are semester long or greater changes to the standard operating building hours (i.e. fall, winter, spring or summer session hours).
Do departments that independently manage their building hours (i.e., those not utilizing SES Access Services) need to alter their current process for submitting building hours?
No. Departments that manage their own building hour changes will continue to do so. Please be sure to notify Classroom Scheduling of any changes via email at registrar-room-res@uiowa.edu.
Does this form need to be submitted each semester?
Whenever there is a change in permanent building hours, please submit the form accordingly. This may require submitting the form at the beginning of each semester. For example, if you request summer hours in May, you will need to submit the form again when fall hours are needed. Building hours will not automatically revert to standard hours.
If there are no changes from one semester to the next, the form is not required.
Do I need to submit building hours for final exam week?
No. Classroom Scheduling submits building hours for final exam week for the fall and spring semesters. The hours generally follow the regular semester hours, but may be extended to accommodate all exam periods. Any questions can be submitted to reg-exams@uiowa.edu.