Authorized Users Only: UCR Building Hours Workflow Form

A new workflow form has been created for building coordinators and approved staff managing hours of academic buildings housing University Classrooms (UCRs).  Effective Monday, July 1, 2024 the form can be used to make temporary or permanent changes to building hours.  This form will allow stakeholders to review, comment, and approve building hours in a streamlined, cohesive platform that will ensure students, staff, and faculty have access to the most accurate information. 

Building Hours Workflow Form

For UI Building Coordinators to make permanent or temporary changes to building hours

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Important Details:

  • Requests must be submitted with at least 48 hours (2 business days) notice to complete all reviews and form routing.
  • The building coordinator should approve all requests for building access BEFORE submitting the update request.
  • Security Engineering Services (SES) must approve the form before any access or building openings are completed.

The following information will be required on the request form:

  • Requester’s name
  • Building Coordinator’s name
  • UCR building name
  • Reason for request
  • Unlock time for each day of the series
  • Relock time for each day of the series
  • Entrance number(s) to be adjusted (e.g., ENT #7 and #8)

The building hours form is intended for UI building coordinators and approved staff managing hours of academic buildings where University Classrooms (UCRs) reside.

UI Building Coordinators

For buildings that do not house University Classrooms (UCRs), an email request to Security Engineering Services (SES) Access Services can continue.

Frequently Asked Questions: Building Hours Workflow Form

Currently, there are no university mandated standard hours for buildings with UCRs. 

Temporary changes are short term deviations from standard building hours. This could be a single or multi-date event, special holiday hours, academic breaks (i.e. fall or spring break), etc. 

Permanent changes are semester long or greater changes to the standard operating building hours (i.e. fall, spring, summer session hours).

No. Departments that manage their own building hour changes will continue to do so. Please be sure to notify Classroom Scheduling of any changes via email at registrar-room-res@uiowa.edu. 

Whenever there is a change in permanent building hours, please submit the form accordingly. This may require submitting the form at the beginning of each semester. For example, if you request summer hours in May, you will need to submit the form again when fall hours are needed. Building hours will not automatically revert to standard hours. 

If there are no changes from one semester to the next, the form is not required.