The University of Iowa

This guide is designed to provide an introduction to the end user covering basic navigation and features of Astra Schedule. Astra Schedule is the software utilized by the Office of the Registrar, Classroom Scheduling, for assignment of University Classrooms (UCR) [formerly known as General Assignment Classrooms (GAC)] intended for the schedule of courses and event management. The Classroom Scheduling office uses Astra Schedule to manage the UCR room file, optimize classroom bulk assignments, modify section room and building assignments, and schedule special events across our campus.

A printable PDF instructions is available here: PDF iconAd Astra 8.7 User's Guide.

Overview

This guide is designed to provide an introduction to the end user covering basic navigation and features of Astra Schedule 8. Astra Schedule is the software utilized by the Office of the Registrar, Classroom Scheduling, for assignment of University Classrooms (UCR) (formerly known as General Assignment Classrooms (GAC) intended for the schedule of courses and event management. The Classroom Scheduling office uses Astra Schedule to manage the UCR room file, optimize classroom bulk assignments, modify section room and building assignments, and schedule special events across our campus.

Astra Schedule's web-based format offers new capabilities for easier access to and dissemination of classroom scheduling information. Astra’s calendar tools provide multiple ways to view information about activities, classrooms and resources across the University Classroom pool quickly and easily. Anyone visiting the designated URL will find information made available to the public through a guest portal displaying scheduling views for both the schedule of courses and special event reservations. A HawkID and current password is required for the guest portal and the system end users. While the Office of the Registrar is responsible for administering Astra Schedule, the use of the software has been expanded into collegiate divisions providing increased scheduling information to our campus. Astra Schedule is available for use on-campus or off-campus through a VPN secure connection.

This campus tool is a reference application for classroom availability. Campus departmental conference rooms or classrooms that are not scheduled for instructional use will not appear in the Astra Schedule Classroom Viewer. Please help us provide accurate and efficient schedules by obtaining prior approval through Classroom Scheduling before use of UCR classrooms. This process is imperative to prevent double bookings of classrooms or delays in scheduled activities.

Classroom Scheduling and collegiate divisions reserve the right to approve or deny requests based on departmental or university operational policies. Classroom Scheduling’s priority is to provide classroom space to academic schedule of courses and supplemental academic events while maximizing space utilization for the campus. Generally speaking, schedule of courses will take precedence over special events and meetings which cannot displace a section.

Please be sure to verify active course session status upon viewing classroom schedules. Astra Schedule interfaces on a “real time” basis with our student information system, MAUI. Therefore, changes made in either system for an active course session will be reflected in the other system within a few short minutes. Only active course sessions displayed on MyUI should be considered official for classroom viewer display. Please note, final examination classroom assignments are not housed in Astra Schedule at this time.

If your system is idle for approximately 25 minutes, you will be logged out automatically. You will be prompted to log in again.

Contact Us

University Classrooms can be secured by calling Classroom Schedule at 335-1243 or by an email request to registrar-room-res@uiowa.edu. To reserve a University Classroom for departmental use or for an event sponsored by a registered student organization, please complete the Room Reservation Form. Departments can reserve TILE Classrooms for events using the TILE Reservation Form. These forms are intended for events only and should not be used for course offerings.

All requests for the College of Public Health should be submitted via an online Event Request Form

All event requests for the College of Law should be submitted via an online event request form.

Any event requests desired for Theatre Arts should be directed to Katie McClellen at katie-mcclellen@uiowa.edu.

Requests for Dance are coordinated by Molly Dahlberg at molly-dahlberg@uiowa.edu and Space Place is scheduled Briana Maxwell at briana-maxwell@uiowa.edu.