The tables below list in detail the regularly occurring tasks for those who work with course and event scheduling. Deadlines and documents are attached where required. Additional deadlines will be posted as announced.
Please note that the information below is only intended to be a resource for possible tasks department administrators may need to do in the course of their duties, nor is it meant to be a complete list of all tasks a department administrator may be responsible for.
Disclaimer: This webpage is currently a work in progress. Information is being added and updated regularly. We appreciate your patience as we continue to enhance and complete the content.
2025-2026 Monthly Task Timelines
July
July Tasks
| START DATE | DEADLINE | TERM | AREA | DESCRIPTION | WEBSITE/LOCATION | CONTACT | ADDITIONAL INFORMATION |
|---|---|---|---|---|---|---|---|
| July 1 | None | Fall 2025 | Event Scheduling | Department and course related event reservations open | Room Request Workflow Form | Registrar Room Res | Departmental reservation requests for university classrooms for the fall semester can now be requested. Please use the Room Request Form to submit your requests. |
| Ongoing from June 7 | July 20 | Winter 2025 | Course Offerings | Planner closed to editing | Offerings Planner | Registrar Room Res | Offerings planner closed to editing from June 7–July 20, 2025. Offerings Planner remains open for submissions of non-UCR course offerings; editing instructor, textbook, MyUI descriptions, requirements, recommendations, restrictions, and registration information; and updating waitlist plans and syllabi. |
| July 16 | August 1 | Fall 2025 | Classroom Management | Building hours updates needed | Building Hours Workflow Form | Registrar Room Res | Building hours are submitted by building coordinators for buildings housing university classrooms. |
| July 17 | August 1 | Fall 2025 | Course Offerings | Recall of rooms for pending courses | Offerings Planner | Registrar Room Res | All courses that are currently listed as pending with zero enrollment will be cancelled and the room will be recalled unless a request is sent to us to retain the course for possible enrollment. |
| July 21 | August 3 | Winter 2025 | Course Offerings | Planner review | Offerings Planner | Registrar Room Res | Submit any changes or new sections not submitted before the planner closed. Course offerings in "approved" status will be viewable on MyUI and Schedule Builder beginning Monday, Aug. 4. |
| Ongoing from June 9 | August 4 | Summer 2026 | Course Offerings | Course offerings submission | Offerings Planner | Registrar Room Res | Offerings Planner is open and available to submit summer course offerings. |
| Ongoing from June 23 | August 20 | Fall 2025 | Exam Needs | Final exam needs submission | Offerings Planner: Exam Needs | Registrar Exams | Final exam needs submission period runs from June 23–Aug. 20, 2025. |
August
August Tasks
| START DATE | DEADLINE | TERM | AREA | DESCRIPTION | WEBSITE/LOCATION | CONTACT | ADDITIONAL INFORMATION |
|---|---|---|---|---|---|---|---|
September
September Tasks
| START DATE | DEADLINE | TERM | AREA | DESCRIPTION | WEBSITE/LOCATION | CONTACT | ADDITIONAL INFORMATION |
|---|---|---|---|---|---|---|---|
October
October Tasks
| START DATE | DEADLINE | TERM | AREA | DESCRIPTION | WEBSITE/LOCATION | CONTACT | ADDITIONAL INFORMATION |
|---|---|---|---|---|---|---|---|
November
November Tasks
| START DATE | DEADLINE | TERM | AREA | DESCRIPTION | WEBSITE/LOCATION | CONTACT | ADDITIONAL INFORMATION |
|---|---|---|---|---|---|---|---|
| Ongoing from September 2 | November 3 | Fall 2026 | Course Offerings | Course offerings submission | Offerings Planner | Registrar Room Res | Offerings Planner is open and available to submit fall course offerings. |
| Ongoing from September 29 | November 5 | Spring 2026 | Exam Scheduling | Evening midterm exam needs are due in order to display in MyUI before early registration | Offerings Planner: Exam Needs | Registrar Exams | Evening midterm exam needs submission period runs from Sept. 29–Nov. 5, 2025, but the exam needs tool does not close. |
| Ongoing from September 29 | November 5 | Spring 2026 | Course Offerings | MyUI live | As students are adding courses to their schedule builder, approved changes at this point are minimal because they will affect student planned schedules. Some changes may need to be re-submitted after early registration to see if they are needed due to enrollment. | ||
| November 10 | December 5 | Spring 2026 | Course Offerings | Early registration | When a course is submitted for a change during this time, students are not able to access it to register or add to schedule builder. In some cases, departments are encouraged to wait to make changes until after this time in order to allow students to have full access to the courses during this registration period. | ||
| November 10 | December 5 | Winter 2025/2026 | Course Offerings | Early registration | When a course is submitted for a change during this time, students are not able to access it to register or add to schedule builder. In some cases, departments are encouraged to wait to make changes until after this time in order to allow students to have full access to the courses during this registration period. | ||
| November 17 | January 14 | Spring 2026 | Exam Scheduling | Final exam needs submission period | Offerings Planner: Exam Needs | Registrar Exams | Final exam needs submission period runs from November 17, 2025–January 14, 2026. |
| November 4 | January 25 | Spring 2026 | Course Offerings | Planner closed for UCR/Level 1 room submissions | Offerings Planner | Registrar Room Res | Offerings planner closed to editing from Nov. 4, 2025 – Jan. 25, 2026. Offerings Planner remains open for submission of non-UCR course offerings; editing instructor, textbook, MyUI descriptions, requirements, recommendations, restrictions, and registration information; and updating waitlist plans and syllabi. |
December
December Tasks
| START DATE | DEADLINE | TERM | AREA | DESCRIPTION | WEBSITE/LOCATION | CONTACT | ADDITIONAL INFORMATION |
|---|---|---|---|---|---|---|---|
| December 1 | Ongoing | Spring 2026 | Event Scheduling | Department and course related event reservations open | Room Request Workflow Form | Registrar Room Res | Departmental reservation requests for university classrooms for the spring semester can now be requested. Please use the Room Request Form to submit your requests. |
| Ongoing from November 10 | December 5 | Spring 2026 | Course Offerings | Early registration | When a course is submitted for a change during this time, students are not able to access it to register or add to schedule builder. In some cases, departments are encouraged to wait to make changes until after this time in order to allow students to have full access to the courses during this registration period. | ||
| Ongoing from November 10 | December 5 | Winter 2025/2026 | Course Offerings | Early registration | When a course is submitted for a change during this time, students are not able to access it to register or add to schedule builder. In some cases, departments are encouraged to wait to make changes until after this time in order to allow students to have full access to the courses during this registration period. | ||
| December 6 | December 31 | Spring 2026 | Course Offerings | After early registration | Minimal changes are ideal. Changes at this point must be to directly benefit students. | ||
| Ongoing | December 31 | Spring 2026 | Course Offerings | Course Offerings modification deadline for UCRs | Changes to time, location, and classroom are no longer accepted for courses assigned to UCR's. | ||
| Ongoing from November 17 | January 14 | Spring 2026 | Exam Scheduling | Final exam needs submission period | Offerings Planner: Exam Needs | Registrar Exams | Final exam needs submission period runs from November 17, 2025–January 14, 2026. |
January
January Tasks
| START DATE | DEADLINE | TERM | AREA | DESCRIPTION | WEBSITE/LOCATION | CONTACT | ADDITIONAL INFORMATION |
|---|---|---|---|---|---|---|---|
February
February Tasks
| START DATE | DEADLINE | TERM | AREA | DESCRIPTION | WEBSITE/LOCATION | CONTACT | ADDITIONAL INFORMATION |
|---|---|---|---|---|---|---|---|
March
March Tasks
| START DATE | DEADLINE | TERM | AREA | DESCRIPTION | WEBSITE/LOCATION | CONTACT | ADDITIONAL INFORMATION |
|---|---|---|---|---|---|---|---|
April
April Tasks
| START DATE | DEADLINE | TERM | AREA | DESCRIPTION | WEBSITE/LOCATION | CONTACT | ADDITIONAL INFORMATION |
|---|---|---|---|---|---|---|---|
May
August Tasks
| START DATE | DEADLINE | TERM | AREA | DESCRIPTION | WEBSITE/LOCATION | CONTACT | ADDITIONAL INFORMATION |
|---|---|---|---|---|---|---|---|
June
June Tasks
| START DATE | DEADLINE | TERM | AREA | DESCRIPTION | WEBSITE/LOCATION | CONTACT | ADDITIONAL INFORMATION |
|---|---|---|---|---|---|---|---|
